How to Hide Content using Toggle Feature?

Toggles are one of Notion’s most powerful tools for organizing content without overwhelming your pages. With toggle blocks, you can create sections that expand to reveal hidden content, allowing you to keep your pages clean, structured, and easy to navigate. Toggles are especially useful for FAQs, task checklists, nested information, or even notes that don’t need to be visible at all times.

In this guide, we’ll walk through the basics of creating toggle blocks, explore how to customize them and provide practical tips for using toggles to manage hidden content effectively. By mastering toggles, you can create a dynamic, organized workspace that adapts to your content needs.

Also Read: How to Use Callout Blocks in Notion?

Creating a Basic Toggle Block

Creating a toggle block in Notion is simple, and the flexibility it offers can transform how you structure information. Toggles allow you to add content that can be expanded or collapsed, giving readers control over what they want to see.

Steps to create a toggle block:

1. Navigate to the page where you want to add hidden content.
2. Type /toggle and select Toggle List from the options.
3. Write a heading or summary that describes the hidden content, such as “Project Details” or “Additional Information.”
4. Press Enter to add content within the toggle. Any text, images, or blocks added will be hidden until the toggle is expanded.

Toggle blocks are useful in a variety of settings, from organizing detailed project plans to hiding lengthy explanations or secondary information. For instance, a toggle labeled “Instructions” might contain step-by-step guidance, allowing users to expand only if they need more details.

Also Read: How to Attach Documents or Files to Notion?

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Adding Nested Toggles for Complex Information

One of Notion’s advanced features is the ability to nest toggle blocks within each other. This setup is especially valuable when organizing multi-level content, such as hierarchies, detailed notes, or sequential tasks. By nesting toggles, you can break down complex information into manageable parts, making it easy for readers to navigate and digest.

Steps to create nested toggles:

1. Create a toggle block for the main category, like “Project Phases.”
2. Inside this main toggle, type /toggle again to create a nested toggle block. For example, you might add “Phase 1” as a sub-toggle.
3. Repeat this process for additional sub-levels, such as “Phase 1 Tasks” or “Phase 2 Overview,” creating as many levels as necessary.
4. To collapse nested toggles, click the arrow next to each main or sub-toggle to hide all embedded content.

Nested toggles are ideal for organizing multi-step processes, in-depth research notes, or large project plans with several components. For example, a team workflow could include a main toggle for each project phase, with nested toggles for tasks, milestones, and additional details within each phase.

Also Read: How to Add or Embed Videos in Notion?

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Using Toggles to Streamline FAQ Sections

FAQs are a great use case for toggle blocks, allowing you to answer questions without cluttering the page with visible answers. Readers can expand only the questions relevant to them, improving the overall user experience and keeping your page layout neat.

Steps to create an FAQ section with toggles:

1. Create a section labeled “Frequently Asked Questions” on your page.
2. For each question, type /toggle and use the question itself as the title of the toggle block.
3. Inside each toggle, write a concise, helpful answer or add links to additional resources.
4. Repeat this process for each question, creating a clean and user-friendly FAQ layout.

Using toggles for FAQs keeps the page organized and accessible. For example, a product page might have toggles for “How to Use This Product” or “Troubleshooting Tips,” providing users with answers that don’t overwhelm the main content.

Also Read: How to Embed Images in Notion?

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Embedding Content Types in Toggle Blocks

Notion’s toggle blocks can hold any type of content, from text and images to databases and embeds, making them incredibly versatile. This feature allows you to include interactive elements, like checklists or videos, within toggle blocks, creating a more dynamic experience for users.

• Adding Checklists and To-Dos: Inside a toggle, you can add a checklist for tasks that aren’t always necessary to display. For instance, a toggle labeled “Weekly To-Dos” might include action items or personal goals.
• Embedding Videos and Media: Use toggles to embed videos, charts, or images that are only visible when needed. For example, a toggle titled “Tutorial Video” could contain a video tutorial, keeping the page tidy but accessible.
• Incorporating Database Views: If you’re managing complex projects, consider embedding database views within toggles. For example, a project toggle might contain a filtered database view showing specific tasks or resources related to that project.

Steps to embed diverse content in toggles:

1. Inside a toggle, type /to-do for checklists, /video for videos, or /database to insert a database view.
2. Customize the content within the toggle to suit your needs. For instance, add comments, images, or even nested toggles to create a more interactive experience.
3. Toggle visibility as needed, allowing readers to expand the content only when relevant.

Embedding various content types within toggles allows you to create a streamlined, interactive layout that’s easy to navigate, especially on pages that contain a mix of media and text.

Also Read: How to Insert Hyperlinks in Notion?

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Best Practices for Using Toggles in Collaborative Workspaces

When using toggles in collaborative workspaces, following a few best practices can enhance organization and usability for the entire team. Well-organized toggle blocks make it easier for team members to find relevant information, helping maintain an efficient workflow.

• Consistent Labeling for Toggle Titles: Use clear, descriptive titles for each toggle block. For instance, use “Team Resources” instead of just “Resources” or “Phase 1: Planning” instead of “Planning.” Consistent labeling helps users quickly locate specific information.
• Standardized Color-Coding: In larger workspaces, use consistent colors for certain types of toggles. For instance, all checklist-related toggles could have a green background, while important notices could have a red background. This approach helps readers instantly recognize the type of information within each toggle.
• Organizing Toggles by Priority: Place the most important toggles at the top of the page and secondary or optional toggles below. For instance, a project page might start with a toggle for “Project Overview” and list additional toggles for “Optional Resources” or “Archived Notes” toward the end.

Steps to create organized, collaborative toggle sections:

1. Use descriptive, action-oriented titles for each toggle, such as “Client Feedback” or “Next Steps.”
2. Standardize toggle colors and icons where possible to reinforce information type.
3. Arrange toggles by priority, placing essential information at the top and supplementary or reference material toward the bottom.

These practices help keep team pages structured, ensuring that all users can navigate toggled content efficiently and locate the information they need.

Also Read: How to Create Checklists in Notion?

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Wrap-up: Hide Content using the Toggle Feature

Using toggle blocks in Notion allows you to create organized, interactive pages that provide a smooth user experience. Whether for project notes, FAQs, hidden instructions, or multi-level content, toggles keep your pages neat and easy to navigate. By following best practices and customizing your toggles for clarity, you can make your Notion pages both informative and visually appealing.

For more Notion tips and guides, visit Notion Yelp. Mastering toggles for hidden content will enable you to create efficient, structured pages that make information easy to access and manage.

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