How to Add and Organize Bookmarks in Notion?

Bookmarks in Notion allow users to save and categorize links to external resources directly within their workspace. By embedding bookmarks, you can keep track of important articles, reference materials, and websites without leaving Notion. With the ability to customize and organize them, bookmarks make it easy to create a centralized, interactive library of valuable online content.

In this guide, we’ll go through how to add bookmarks, customize them for clarity, and organize them efficiently within your pages. By mastering bookmarks, you can create a clean, accessible resource hub that enriches your Notion workspace.

Also Read: How to Use Callout Blocks in Notion?

Adding a Bookmark Block in Notion

Adding a bookmark block in Notion is simple and allows you to embed links in an eye-catching, interactive format. Bookmarks typically display the title, description, and a thumbnail image from the linked website, providing readers with a preview of the content.

Steps to add a bookmark block:

1. Go to the Notion page where you want to add a bookmark.
2. Type /bookmark and select the Bookmark option from the block menu.
3. Paste the URL you want to save and click Embed.

The link will be displayed as an interactive bookmark block, which users can click to access the external site. This format is especially useful for linking to reference materials, articles, or resources directly related to your projects.

Bookmark blocks make it easy to visually preview each link, helping you build a well-organized reference library without cluttering your page with plain URLs.

Also Read: How to Attach Documents or Files to Notion?

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Customizing Bookmark Appearance for Readability

Once you’ve added a bookmark, Notion allows you to make adjustments to ensure each link is easy to recognize and visually appealing. 

Customizing bookmarks can help you organize them by relevance, theme, or importance, making it simpler for readers to find what they need.

• Renaming the Title: If the default title isn’t clear, you can rename it by clicking on the title field. This is helpful for personalizing bookmarks or clarifying the link’s purpose.
• Updating the Description: Notion pulls a description automatically, but you can replace it to give readers more context, especially if you’re saving similar links on one page.
• Removing the Thumbnail: If the thumbnail image isn’t useful, you can hide it by selecting Remove Thumbnail from the bookmark settings. This creates a more compact look, particularly on pages with multiple bookmarks.

Steps to customize bookmarks for readability:

1. Click on the title or description fields within the bookmark to edit them as needed.
2. To hide the thumbnail, click on the three-dot menu in the bookmark and select Remove Thumbnail for a simplified format.

Customizing bookmarks makes them more user-friendly and visually consistent, ensuring that your page remains easy to navigate.

Also Read: How to Add or Embed Videos in Notion?

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Organizing Bookmarks by Category or Topic

If you’re saving a large number of bookmarks, organizing them by category or topic can help keep your page clean and accessible. Grouping bookmarks based on relevance or theme ensures that you and your readers can easily locate specific links without having to search through a long list.

Steps to organize bookmarks by category:

1. Start by creating headers or dividers for each category, such as “Research,” “Project Resources,” or “Industry News.”
2. Add bookmarks under each header, grouping them according to the category. For instance, in a “Project Resources” section, you might include links to useful guides, tools, or related articles.
3. Consider using colored dividers or background colors to visually separate categories, creating a clear, organized layout.

By arranging bookmarks by topic, you can create a streamlined reference section that’s easy to navigate. This setup is particularly useful for knowledge bases, research hubs, or team resources where bookmarks play an essential role.

Also Read: How to Embed Images in Notion?

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Embedding Bookmarks within Databases

Notion’s databases offer a powerful way to store and organize bookmarks, especially when tracking links over time or across multiple projects. By embedding bookmarks in databases, you can categorize, filter, and sort links based on properties such as date, project, or priority.

Steps to add bookmarks within a database:

1. Open a Notion database, such as a table or gallery.
2. Add a Link property to the database, allowing you to store URLs in each entry.
3. For a more interactive view, add a bookmark block within the entry itself by typing /bookmark and pasting the link.
4. Use database filters or sorting options to organize bookmarks by criteria like date added, project, or relevance.

Embedding bookmarks in databases helps centralize resources while adding structure and context. For example, a research database could store articles, case studies, or industry reports with bookmarks organized by topic or publication date.

Also Read: How to Insert Hyperlinks in Notion?

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Using Toggles to Hide and Organize Bookmark Collections

For pages with extensive bookmark collections, toggles provide a great way to organize and minimize clutter. By placing bookmarks within toggles, you can hide groups of links under expandable sections, creating a clean, tidy layout that doesn’t overwhelm the reader.

Steps to use toggles for bookmark organization:

1. Create a toggle block by typing /toggle and labeling it with a relevant category, such as “Marketing Links” or “Design Resources.”
2. Add bookmarks inside the toggle block by typing /bookmark and pasting each URL. The bookmarks will be hidden within the toggle until expanded.
3. Use multiple toggles for different categories, allowing readers to expand sections as needed without displaying every link at once.

Using toggles to hide bookmarks keeps pages organized, especially when dealing with large collections of resources. For instance, a project page might include toggles for “Competitor Research,” “Product Ideas,” and “Customer Insights,” with bookmarks grouped accordingly.

Also Read: How to Create Checklists in Notion?

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Wrapping up: Organizing Bookmarks is Easy with Notion

Adding and organizing bookmarks in Notion helps create a centralized hub of online resources, improving the functionality and visual appeal of your workspace. By grouping links by category, embedding bookmarks in databases, and using toggles to minimize clutter, you can create a well-organized, easy-to-navigate resource library. With Notion’s bookmarking capabilities, you can manage your external links seamlessly within the same space as your projects, notes, and tasks.

For more Notion tips and guides, visit Notion Yelp. By mastering the bookmarking feature, you can turn your Notion workspace into an efficient, interconnected platform for all your information needs.

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