How to Duplicate Templates in Notion?

Duplicating templates in Notion allows you to reuse structured content without recreating it from scratch. Templates provide a foundation for organizing tasks, projects, and workflows, and by duplicating them, you can create multiple instances that retain the original format and layout. This approach is ideal for recurring tasks, project templates, meeting notes, and more.

In this guide, we’ll explore how to duplicate templates in Notion, customize duplicated templates, and share best practices for managing template copies. By mastering template duplication, you can streamline workflows and make your workspace more efficient.

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Accessing and Duplicating Templates

Duplicating a template in Notion is a simple process that creates an exact copy, retaining the original format, content, and layout. You can duplicate templates created by you, shared by others, or downloaded from Notion’s template gallery.

Steps to duplicate a template:

1. Open the Notion template you want to duplicate.
2. Click on the three-dot menu in the top-right corner of the page.
3. Select Duplicate from the dropdown menu. A copy of the template will appear in your sidebar, usually titled “Copy of [Template Name].”

Duplicating templates is particularly useful for repetitive tasks. For example, you might duplicate a “Weekly Review” template each week, ensuring you have a structured page for tracking goals, accomplishments, and reflections.

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Creating Duplicate Templates Within Databases

Duplicating templates embedded in databases allows you to add new entries with the same layout. This approach is ideal for task management, project tracking, and any database setup where you need to replicate specific structures.

Steps to duplicate a template within a database:

1. Open the database that contains the template.
2. In the database, click New or the + New button at the top, then select the template from the list of available templates.
3. The selected template will be duplicated as a new entry in the database, retaining all properties, fields, and content.

Using templates within databases is helpful for maintaining consistency in recurring entries, such as weekly tasks, project phases, or meeting notes. For example, a “Project Update” template within a project management database can be duplicated to create updates with the same fields for each new week or phase.

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Customizing Duplicated Templates for Specific Use Cases

After duplicating a template, you can customize the copy to suit a specific purpose, adjusting content, layout, or design elements as needed. Customization helps you adapt templates for unique projects or specific tasks while keeping the core structure intact.

Steps to customize a duplicated template:

1. Open the duplicated template and review the structure and content.
2. Edit text blocks, images, headers, and other elements to tailor the template to your needs.
3. Adjust database properties, add tags, or change formatting for a more personalized look.

Customizing duplicated templates allows you to adapt the content without altering the original, making it ideal for specialized projects. For instance, if you duplicate a “Client Meeting” template, you can customize each copy with specific client details, action items, and follow-up notes.

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Saving Customized Duplicates as New Templates

If you frequently use a customized version of a duplicated template, you can save it as a new template for future use. This approach ensures that your tailored format is readily available, saving time on further customization.

Steps to save a customized duplicate as a new template:

1. Open the customized template copy and make any final adjustments.
2. Click on the three-dot menu and select Save as Template (in databases) or create a new page with your custom layout.
3. Name the new template and save it to your database or template folder.

Saving customized duplicates as new templates is helpful for recurring projects with specific requirements. For example, if you customize a “Content Calendar” template for social media planning, you can save the format as a new template, making it easy to create similar plans in the future.

Also Read: How to Lock Pages in Notion?

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Wrapping up: Duplicating Notion Templates

Duplicating templates in Notion provides a quick, efficient way to replicate structured pages, keeping your workflow consistent and organized. By mastering the art of template duplication, customizing each copy, and following best practices for organization, you can create a workspace that supports productivity and enhances your projects. Whether managing recurring tasks, project updates, or client notes, duplicated templates streamline processes and save time.

For more Notion tips and productivity guides, visit Notion Yelp.

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